Skip to content

DEEPS: Departmental Exams Processing Spreadsheet-based System

DEEPS (Departmental Exams Processing Spreadsheet-based System) is an initiative by SiliconWit to provide educational institutions with an affordable, transparent exam processing solution.

Platform License

What is DEEPS?

DEEPS is a desktop application that processes exam scoresheets from lecturers and generates:

  • Consolidated results - All marks merged by student
  • Pass/Supplementary lists - Automatic classification
  • Senate documents - Official board-ready reports
  • Annual consolidated - Year-end summaries

Key Principles

  • Spreadsheet-based - Works with familiar Excel files
  • Local processing - All data stays on your computer
  • No database - Simple file-based workflow
  • Cross-platform - Runs on Windows, macOS, and Linux

Key Features

  • Excel Processing

    Import scoresheet files from lecturers and automatically merge, validate, and calculate results

  • Senate Documents

    Generate professional Word documents with institution branding, ready for board approval

  • Student Classification

    Automatically categorize students into pass, supplementary, retake, and special cases

  • Organized Structure

    Standard folder organization by academic year, year of study, and semester

Quick Start

How It Works

┌─────────────────────────────────────────────────────────────────┐
│                      DEEPS Workflow                             │
├─────────────────────────────────────────────────────────────────┤
│                                                                 │
│   📊 Lecturers submit          📁 Organize in                   │
│      Excel scoresheets    →       semester folders              │
│                                                                 │
│            ↓                                                    │
│                                                                 │
│   🔄 DEEPS processes           📋 Generates consolidated        │
│      and validates        →       results                       │
│                                                                 │
│            ↓                                                    │
│                                                                 │
│   📄 Creates senate            ✅ Ready for                     │
│      documents            →       board approval                │
│                                                                 │
└─────────────────────────────────────────────────────────────────┘

Available Tools

Tool Purpose
Process Scoresheets Main processing - merge and validate marks
Generate Senate Documents Create official board documents
Generate Annual Consolidated Combine semester results
Next Semester Scoresheets Create templates for next term
Sheet Extractor Extract sheets from workbooks
XLSX to PDF Converter Convert Excel to PDF

View All Tools

Getting DEEPS

Donation-Supported Software

DEEPS is donation-supported software. Support the project at siliconwit.com/donate to receive activation credentials.

Your support helps:

  • Continued development
  • Bug fixes and improvements
  • Documentation and support

Security & Privacy

What DEEPS Does

  • Processes data locally on your computer
  • Stores files in your chosen folders
  • Works completely offline

What DEEPS Doesn't Do

  • Collect or transmit student data
  • Store data in external databases
  • Require internet for processing

For secure document transmission, see Encrypting Documents.

Support

  • FAQ

    Common questions and answers

    View FAQ

  • Contact

    Get help from the developer

    Contact

[Get Started :material-arrow-right:](getting-started/installation.md){ .md-button .md-button--primary }

DEEPS is developed by the SiliconWit team.