DEEPS: Departmental Exams Processing Spreadsheet-based System¶
DEEPS (Departmental Exams Processing Spreadsheet-based System) is an initiative by SiliconWit to provide low-income educational institutions with an affordable, transparent exam processing solution. A small maintenance fee applies.
Professional Academic Data Management for Educational Institutions
About DEEPS¶
DEEPS (Departmental Exams Processing Spreadsheet-based System) is an experimental desktop application exploring simplified academic data management approaches. This is a personal research project investigating whether exam processing can be made simpler and more decentralized.
Important: Experimental System
- Testing Phase Only: Currently tested with dummy data, not real student records
- User Responsibility: You are fully responsible for your data security and handling
- No Data Collection: DEEPS processes everything locally - no data is recorded or transmitted
- Personal Research: This is not an approved institutional system
Key Features¶
Data Security & Privacy¶
- Local Processing Only - All student data remains on your institutional servers
- No Cloud Dependencies - Complete offline functionality
- FERPA Compliant - Built for educational privacy requirements
- Encrypted Storage - Secure local database with access controls
Comprehensive Processing¶
- Excel Integration - Import familiar spreadsheet formats from lecturers
- Multi-Year Tracking - Complete academic history management
- Status Management - Handle academic leave, suspensions, repeats
- Automatic Validation - Flag conflicts and data inconsistencies
Professional Reporting¶
- Senate Documents - Official university-style PDF and DOCX reports
- Pass/Supplementary Lists - Automated student classification
- Individual Transcripts - Batch or single transcript generation
- Audit Trails - Complete change tracking and documentation
Robust Architecture¶
- Cross-Platform - Runs on Windows, macOS, and Linux
- Fast Performance - SQLite database for rapid processing
- Rule Engine - Configurable academic regulations
- User-Friendly Interface - Intuitive design for academic staff
Quick Start¶
Ready to get started? Follow these simple steps:
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Download & Install
Download DEEPS for your operating system and follow the installation guide
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System Setup
Configure DEEPS for your institution and verify system requirements
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Process Your First Exam
Learn how to import Excel data and generate your first reports
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Get Support
Find answers to common questions and get technical assistance
Who Uses DEEPS?¶
Academic Departments¶
- Engineering Schools - Complex multi-year programs with prerequisites
- Science Faculties - Laboratory and theoretical course management
- Business Schools - Semester-based programs with electives
- Medical Schools - Sequential curriculum with clinical rotations
Administrative Roles¶
- Registrars - Student record management and transcript generation
- Academic Coordinators - Exam processing and grade compilation
- Department Heads - Progress monitoring and report generation
- IT Administrators - System deployment and user management
Core Capabilities¶
Intelligent Excel Processing
- Import multi-sheet Excel files from lecturers
- Automatic data validation and error detection
- Handle complex grading schemes and weightings
- Support for supplementary exams and repeats
Comprehensive Record Keeping
- Complete academic history tracking
- Status management (active, suspended, graduated)
- Transfer credit handling
- Academic standing calculations
Professional Documentation
- Senate-ready documents with institutional branding
- Automated pass/fail classifications
- Bulk transcript generation
- Custom report templates
Privacy-First Design
- All processing occurs locally
- No external data transmission
- Role-based access controls
- Comprehensive audit logging
Why Choose DEEPS?¶
Experimental Development
DEEPS is currently in development and testing phase using dummy data only. This is a personal research project to explore simplified academic data processing approaches.
Free for Educational Use
DEEPS is provided free of charge to educational institutions worldwide. Our mission is to improve academic data management while ensuring student privacy.
Important Notice
This is an experimental system for research purposes. Users are responsible for their own data handling and security. DEEPS processes data locally only - no data is recorded or transmitted externally.
What's New in v2.1¶
Recent Enhancements¶
- Improved Performance - 40% faster processing for large datasets
- Enhanced Security - Additional encryption and access controls
- Better Reporting - New template options and formatting
- Cross-Platform - Native support for macOS and Linux
Coming Soon¶
- Web Interface - Browser-based access for remote users
- API Integration - Connect with student information systems
- Advanced Analytics - Trend analysis and performance metrics
- Mobile Support - Tablet-friendly interface for administrators
Get Started Today¶
Transform your academic data management with DEEPS. Download now and experience the difference professional software makes for your institution.
DEEPS is a personal research project by Samuel Macharia exploring decentralized academic data processing solutions.